You can add supplier invoices to your Teya Business Account to easily manage and track your incoming bills. Whenever you add a bill, it automatically goes to your Action Required list for you to review and approve before any payment is made. You always retain full control over your funds and final approvals.
Ways to add a bill
You have 3 options for adding a new bill to your account.
Forward an invoice by email
You have a unique bill-payment email address linked to your Teya Business Account. You can find this address in the Pay section of the app by tapping Add invoices to pay. Forward any invoice to this address, and the system will read the attachment and create a draft bill.
Important: For security, the system only accepts forwarded invoices if the sender is the registered super-admin on your account, or if the super-admin is copied (CC) on the email. Emails failing this security check are rejected.
Scan or upload an invoice
You can use the Teya app to take a photo of a physical invoice. Once you capture the image, the system reads the document and generates a draft bill.
You can also upload an invoice file directly from your device. Once uploaded, the system reads the file and prepares a draft bill.
Before you start: Ensure your file meets the following requirements:
- Supported formats: PDF, PNG, JPEG, GIF, WEBP
- Maximum file size: 4.5 MiB for PDFs and 3.75 MiB for all other formats
- Batch limit: Upload a maximum of 10 files at one time
Add a bill manually
If you do not have a digital file or physical document, you can create a bill by manually entering the supplier name, amount, due date, and line items.
Automated data extraction
When you upload a file, scan a document, or forward an invoice, the system automatically extracts key details so you do not have to type them. This includes the supplier, invoice number, invoice date, due date, total amount, currency, and individual line items.
Important: If an email contains multiple invoice attachments, the system creates a separate draft bill for each file and notifies you that multiple bills are ready for review.
Reviewing extraction confidence
Data extraction is not always perfect. To help you verify the details, the system assigns a confidence level to each extracted field:
| Confidence level | What it means | Next step |
|---|---|---|
| High | The field is filled in normally. | Review the information to ensure accuracy. |
| Medium | The field is filled in but displays a warning sign. | Double-check the data and correct it if needed. |
| Low | The field is left blank. | Manually type the missing information. |
Important: If your invoice is in a currency different from the supported currencies on your Teya Business Account, the system leaves the amount blank for you to manually confirm.
Final review and approval
You always get the chance to review and correct every field before a bill is approved. No payment is initiated automatically based on data extraction alone.